Implement QR code in production

Integrating a QR code into bicycle production unlocks a wide range of opportunities-not only to meet EU requirements such as the "Right to Repair", but also to enable a broad spectrum of services throughout the entire lifecycle of the bike.

Key highlights:

The system works seamlessly, no matter where in the world the bike ends up.
End users can access all features-even in areas where local shops have not yet adopted BikeFolder.
Stock levels and maintenance can be monitored even if the shop is not an active BikeFolder user.
The platform is available in 8 languages and built for international use.
More than 1.2 million bikes are already part of the ecosystem.

BikeFolder enables the digital identity of the bicycle-bridging the gap between manufacturer, retailer, and owner.

Choose between 2 options:

A: Beneath clear coating

Placing the QR code under the clear coat ensures maximum protection and long-lasting functionality. The code becomes a permanent part of the bike - shielded from wear, weather, and external damage.
The design can be customized to match the look of the bike, blending seamlessly with the frame.

Price: $0

Order

Instructions

1. Download and Integrate the QR-Code into Your Frame Design
Use the vector template available here:
Download QR Code Template (PDF)

Placement Options (choose one):
A) On the seat tube, facing forward, near the bottom bracket shell
B) On top of the down tube, facing upward, near the bottom bracket shell

Design Guidelines:

Sticker size: 20×40 mm
QR code: Must be black
Background behind QR code: Solid white
Sticker background: Banners
BF number font: Arial, size 11 pt
Colors: You can customize the BikeFolder logo and BF number colors to match your frame design

2. Order the Required Quantity
Order one unique QR-code per bike frame. Use the order form provided above.

3. Receive the Complete Design File
We will send a vector file containing all the QR-codes, prepared according to your order.

4. Make Design Adjustments (if needed)
You can make small design adjustments (e.g. color tweaks) if necessary. See design guidelines in Step 1.

5. Send Final File to Your Decal Supplier
Use your regular decal manufacturer to ensure proper quality and compatibility with your paint process.

6. Decals Are Sent to the Painting Facility
Your decal supplier delivers the QR-codes to the frame painting facility along with other decals.

7. Apply QR-Code and Add Clear Coat
Apply the QR-code decal to the frame as part of the regular decal process. The clear coat will secure it permanently.

8. Match QR-Code with Frame Number
Before or after final assembly, record which BF number is linked to each frame number.
Create a document with two columns:
Frame Number | BF Number

9. Add QR-Code Data to Production File
Prepare a full production document including:

Frame number
Frame size
Color
Model year
Brand
Model name
BF number

Optional but highly recommended:

EAN/UPC code
Model number
Image URL
Battery number
Battery key number
Bike lock number

File format: XLS, CSV, or similar
Download sample file here

10. Submit Final Production File
Send the completed file to: data@bikefolder.com
We will generate your digital bike cards within 2-4 business days.

B: Tag on handlebar

With a MAGIC TAG branded to your bikes, getting started with BikeFolder becomes incredibly simple and effective.
The tag unlocks instant access to a wide range of powerful features for both dealers and bike owners-no matter where in the world the bike ends up.

And most importantly: you preserve the "magic moment" between dealer and owner as they activate and experience the features together.

Price: $0.1

Order

Instructions

1. Design Your Tag

Download the design template here:
Design template (PDF)
Create a custom design using your brand's logo and colors. Make sure to save the file in a vector format (e.g., .ai, .svg, or .eps) for optimal print quality.

2. Order Your Tags

Fill out the order form here and upload the finalized design file directly in the form.
Specify the delivery address of your assembly factory.

3. Payment

An invoice will be sent to the contact person provided in the order form. Production starts once the order is confirmed.

4. Production

Tags are manufactured with high quality. We produce in both Europe and China to ensure cost-effective and fast delivery.

5. Delivery

Tags are shipped directly to your chosen assembly factory, ready to be mounted on the bikes.

6. Mounting

Tags are attached directly to the handlebar (or a suitable location) during final assembly. All QR codes are pre-activated and ready to use.

7. Upload Production Data

To activate the bike's digital passport, upload a file containing the following details for each bike:

Required fields:

Frame number
Frame size
Color
Model year
Brand
Model name

Recommended for full functionality:

EAN / UPC code
Model number
Image URL
Battery serial number
Battery key number
Lock serial number

File format: XLS, CSV, or similar
Download sample file here: Sample file

What happens next?

When a customer scans the QR code anywhere in the world, they will be asked to enter the frame number. Once confirmed, the digital bike card is instantly activated - linking all relevant data and functionality to the owner.

All bike data is automatically connected to your brand's dashboard in BikeFolder.

The result: A smarter experience for your customer. Total product control and a direct pathway into a data-driven future for your brand.

Frequently asked questions

1. How do we add the model information?

As a bike brand, you get access to your own brand dashboard where you can upload all relevant model information. Each unique bike (with QR code) is automatically linked to its model profile, which includes:
- Specifications
- Images
- Technical details
- Certifications (if any)

Log in to brand dashboard to here to access all data

What functions are connected to the QR code?

The QR code gives access to a complete digital "Bike Card" with features such as:
- Service history
- Ownership registration
- Insurance info
- Theft protection
- Resale support
- Documentation
- Product specifications
You can read more here: www.bikefolder.com/brandinfo

3. How do I log in to the brand dashboard?

Go to: https://app.bikefolder.com/brandadmin
If you haven't received your login credentials, please contact us at hello@bikefolder.com.

How do we know the QR code works after production?

We recommend testing a random QR code after the bike has been fully painted and assembled. Simply scan the code using a mobile phone - it should lead to an empty bike card. Once the production data has been submitted to us, the full bike card with model details will become visible.